Finding Defined Terms

By default, Contract Tools interprets words and phrases enclosed in double quotation marks (“ ”, " ") or guillemets (« », ‹ ›) as defined terms. You can also make Contract Tools find defined terms based on text formatting (available in Word 2010 and later) or single quotation marks (‘ ’, ' '). To choose how Contract Tools finds defined terms, use the Defined Terms controls in the Analysis Settings view.

Note: It’s a good idea to make Contract Tools find defined terms based on text formatting only if defined terms aren’t enclosed in double quotation marks or guillemets. It’s a good idea to make Contract Tools find defined terms based on single quotation marks only if defined terms aren’t formatted.

When Contract Tools finds defined terms, it ignores some words and phrases that would otherwise be interpreted as defined terms if they’re not used:

  • Words and phrases that are preceded by definition of, heading, trademark, and so on

  • Words and phrases that are followed by as set forth, format, shall exclude, and so on

In addition, Contract Tools ignores numbers and amounts of money when it finds defined terms; see Finding Amounts of Money to learn about the currencies Contract Tools detects.

You may want Contract Tools to ignore certain kinds of words and phrases when it finds defined terms.

To make Contract Tools ignore certain kinds of words and phrases when it finds defined terms:
  1. Choose Analysis Settings from the pop‑up menu at the top of the Contract Tools pane to show the Analysis Settings view.

  2. Click Exclude below Defined Terms, and then use the checkboxes to select the kinds of words and phrases you want Contract Tools to ignore.

    Select this To make Contract Tools ignore these kinds of words and phrases

    Words and phrases that appear in US laws

    closely held

    employee benefit plan

    hazardous substance

    well-known seasoned issuer

    Lowercase words and phrases defined in the Uniform Commercial Code

    account debtor

    electronic chattel paper

    net proceeds

    uncertificated security

    Common jargon

    and

    blue sky

    earn-out

    flex

In general, the words and phrases that you can make Contract Tools ignore when it finds defined terms are lowercase.

Note: Contract Tools always interprets ignorable words and phrases as defined terms when they appear in a list of defined terms and definitions.

To learn how to troubleshoot problems with finding defined terms in documents laid out using tables, see Contract Tools Won’t Find Content.