Converting Text in Cross-References to Fields

You can convert text in cross-references to fields that update as you make changes. To learn about fields and how to update them, search for “field” and “update fields” in Word Help.

Here are ways to convert text in cross-references to fields:

Text in some cross-references may not be convertible to fields. To find text that isn’t convertible to fields, choose Not Convertible from the Show pop‑up menu at the top of the Cross-References view.

For text in a cross-reference to be convertible to a field:
  • The cross-reference must include text only, not fields. To find cross-references that include text only, choose Text from the Show pop‑up menu at the top of the Cross-References view.

  • The cross-reference must include full context (alphanumerics for the cross-referenced item and all parent items) or no context (an alphanumeric for the cross-referenced item only): for example, Section 3.1(d)(i) or clause (i), not clause (d)(i).

  • The item to which the cross-reference refers must be known; see Managing Cross-References to learn how to find cross-references to unknown items.

  • The item to which the cross-reference refers must use multilevel list numbering; search for “multilevel list” in Word Help to learn more.

If text that you want to convert to fields isn’t convertible, try editing your document to make text convertible. For example, make sure the items to which cross-references refer use multilevel list numbering, or edit cross-references to include full context. As an alternative, use Word’s built-in controls to create cross-references; search for “cross-reference” in Word Help to learn how.

To learn about other ways to work with cross-references, see Managing Cross-References. To learn how Contract Tools finds cross-references, see Finding Cross-References.